The Geo Group

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ADMINISTRATIVE ASSISTANT

at The Geo Group

Posted: 12/8/2017
Job Status: Full Time
Job Reference #: J3J5B36C1KL7B52K77Y?idpartenaire=10284
Keywords: clerical, office

Job Description

Job Description

About Abraxas:

 

Abraxas, a GEO Group company, is a leading provider of innovative and quality treatment programs for youth, adults and families. For 40 years, Abraxas has contracted with various county and state agencies for the operation of residential, community-based, detention/shelter services and alternative education programming.  We offer specialized services for hard-to-place juvenile populations including fire setters, sexual offenders and habitual offenders in addition to gender specific programming for females in need of treatment.

Summary:

The position performs administrative, clerical, and technical functions for the facility.

Primary Duties and Responsibilities:

 

  • Operate telephone system, route incoming calls, record and distribute messages in an accurate, timely, and professional manner.
  • Greet and announce clients and visitors to appropriate staff members. 
  • Compose routine letters, correspondence, memos, reports and other confidential information to assist appropriate supervisory and administrative staff members.
  • Maintains administrative filing system that provides access to specific information according to outside referral agencies to ensure regulatory compliance.
  • Compose various daily, weekly, and monthly reports as assigned
  • Types and distributes monthly reports or correspondence via fax/mail to appropriate outside referral agencies to ensure regulatory compliance. 
  • Assist with reports for general program/facility correspondence such as client reports, facility evaluation reports, policies and procedures, meeting minutes, and maintaining back up files. 
  • Maintain appropriate staff schedules such as administrative and supervisory. Maintain, record, and update program/facility information as appropriate such as training records, phone list, and policies and procedures. 
  • Assist with the distribution of incoming mail and prepare out going mail. 
  • Assist with supply ordering, distribution, and filing. 
  • Contact appropriate individuals for repair and maintenance of office equipment. 
  • Perform and assist in clerical intake process on clients, assist with maintaining client files, and include case affiliate for reporting purposes.
  • Coordinate and type all reports required by outside referral agencies such as client and population reports and meet designated deadline to ensure regulatory compliance.
  • Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care.
  • Demonstrates appropriate use of Safe Crisis Management techniques and skills.

Job Requirements

The following education requirements are acceptable for this classification including:  

  • High school diploma or GED and minimum two (2) years office related experience; OR Business school diploma and minimum six (6) months office related experience.

Other Qualifications:

  • At least twenty-one (21) years of age.
  • Criminal clearances (Act 33 and 34, specific State & child clearances and, if necessary, FBI).
  • Non-communicable diseases physical exam.
  • Valid driver's license from employee's state of residence.
  • Valid registered vehicle insurance.
  • Ability to work with computers and the necessary software typically used by the department. 

Equal Opportunity Employer

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!